Attract
Publish your school site, programs, schedules, locations, instructors, and registration paths under your own domain.
The full school journey
Keep the experience connected from discovery to progress.
Gicho.tech OS replaces the handoffs between a website builder, spreadsheets, class tools, payment records, email services, and disconnected family accounts.
Enroll
Turn interest into trials or paid enrollment with family pricing, add-ons, waivers, and a guided checkout.
Operate
Keep classes, attendance, ranks, testing, events, staff, communications, and family accounts connected.
Grow
See what needs attention, help students progress, and use AI-assisted setup without surrendering owner approval.
Built for martial arts
The essentials are already working together.
People and portals
Families, students, staff profiles, invitations, waivers, notification preferences, and secure portals.
Classes and attendance
Recurring schedules, rooms, instructors, calendar views, classroom check-in, attendance, and events.
Student progression
Programs, ranks, requirements, testing, promotions, attendance credit, and learning resources.
Enrollment and payments
Memberships, family tiers, enrollment funnels, school-store orders, Stripe, and QuickBooks Payments.
Website and registration
Public pages, custom domains, schedules, instructors, locations, media, maps, and responsive navigation.
Communication and AI
Invitations, templates, announcements, delivery visibility, owner approvals, and AI-assisted school setup.
Payment services are provided by Intuit Payments Inc.
Founding school beta
Bring a real school. Help shape a better system.
We are selecting a small number of martial arts schools for guided beta onboarding. This is for owners who want a working platform today and a direct voice in what gets refined before broader release.
What you receive
- Guided school setup and data planning
- A branded public site, registration path, and portals
- Direct support while your team validates daily workflows
- No platform subscription while the guided beta is active
What we ask
- A real operating workflow to validate
- Honest feedback from owners, staff, and families
- Patience with carefully managed beta improvements
- Permission to learn from usage, never to own your data
Pricing direction
Core school operations should stay core.
Final public pricing will be shaped with beta schools. Families, schedules, attendance, rank progress, payment safety, and data export will not be held behind a premium tier. Future premium options may include advanced AI usage, automation, reporting, multi-location operations, and expanded Site Studio tools.
See a school in motion
Explore the same connected journey your families would use.
Visit the public demo school, then enter the workspace as an owner, instructor, or parent. The demo uses fictional martial arts data and working product flows.
Product progressSee what is complete and what we are refining for beta
Always Improving
Building the next version of Gicho.tech OS in the open.
Current stageLate alpha
Active now18 improvements
Up next14 planned
Now and next
Work still moving toward beta
In progress
Platform Experience
Improving the everyday tools owners and staff use throughout the system.
- Clearer form, table, status, and empty-state languageIn progress
- Responsive density and visual consistency passIn progress
16 completed improvements
- Improved time-zone configuration
- Safer confirmation dialogs
- Bulk actions for core tables
- Better filtering and search
- Workflow-oriented dashboard navigation with search, keyboard page finder, and browser-local favorites
- Role-focused instructor workspace and protected management routes
- Instructor home announcement and personal schedule defaults
- Owner-only tools for safely cleaning up test and demo data
- Super-admin-issued single-use invitations for controlled new-school onboarding
- Sticky page actions for consistent add and save workflows
- Clear loading feedback and protection from accidental duplicate actions
- Icon-first commands and consistent action labels
- Searchable, sortable, movable, resizable data grids with saved column layouts
- Preserved filters, search, sort, and page context after record actions
- Role-based dashboards with flexible layouts and school-managed defaults
- Editable dashboard groups with responsive panels that redistribute unused row width
In progress
Family & Student Portals
Giving families and students a branded, useful home for progress, communication, and billing.
- School-managed external community links with audience and guardian controlsPlanned
- Optional tenant-authorized GroupMe announcement publishingPlanned
12 completed improvements
- School-branded responsive portal shell and mobile account navigation
- Canonical school-domain portal links with safe platform redirects
- Parent home with student progress, rank tests, announcements, and account priorities
- Announcement summaries with formatted or graphical poster detail presentations
- Configurable portal welcome panel for logo, announcements, or calendar
- Parent profile, family details, notification preferences, password, and waivers
- Private school store, checkout, order history, and payment activity
- Student account access to personal rank progress, attendance, and learning resources
- Program-tabbed student progress and learning paths
- Multi-program rank progress summaries on the portal home
- Student profile, password, notification preferences, and guardian controls
- Program-relevant class schedules for parent and student portal accounts
In progress
Site Studio & Media
Making it simpler to build and maintain a polished public school website.
- Automatic SEO defaults with optional per-page controls and plain-language analysisPlanned
- Additional Puck block plugins and freeform responsive layout controlsIn progress
15 completed improvements
- Configurable sticky navigation
- Visual canvas and inline content editing
- Improved content, hero, and subpage rendering
- Split or full-bleed video heroes with playback controls and layered brand graphics
- School browser identity and mobile navigation
- Semantic site palette and per-section color overrides
- Dynamic schedules with visitor filters and announcement-powered event promotion
- Safe rich-content editing and preview for public and portal copy
- Program imagery and location/program-aware blocks with single branded maps
- Address-based public maps with branded pins and manual coordinate synchronization
- Tenant-scoped dashboard media management and assignment safeguards
- Canonical school-owned domains across the public site, portal, dashboard, and parent communications
- Optional Puck template with semantic drag-and-drop blocks and desktop, tablet, and mobile previews
- Collapsible dashboard navigation and a full-width Puck editing workspace
- Responsive Puck section width, spacing, alignment, and text-image composition controls
In progress
Communications & Invites
Turning imports, onboarding, and student milestones into clear opt-in communications.
- Twilio communication provider adapterPlanned
- Reliable background delivery and AI-assisted bulletin draftingIn progress
- Organization-authorized social publishing integrations with controlled destinationsPlanned
18 completed improvements
- Brevo transactional email foundation
- School-owned communication provider connections with encrypted credentials and independent email/text channel controls
- Brevo SMS adapter, sender-readiness configuration, and tracked delivery foundation
- Parent welcome emails during family import
- Branded, expiring staff account activation invitations
- School-domain parent and student portal links with safe platform fallback
- Invitation lifecycle tracking, resend, and revoke controls
- Optional welcomes during family and student creation
- Rank promotion congratulations templates
- Editable public trial confirmations and school notifications
- Organization-level transactional email add-on control
- Parent notification preferences during registration and in the portal profile
- Parent portal activation from family workflows
- Student login invitations separate from classroom PIN access
- Owner-approved AI family and student imports with delivery results
- Authenticated Brevo delivery webhooks and bounce visibility
- Flexible weekly bulletins with reusable layouts, movable content, previews, approvals, and scheduled delivery
- Tenant-owned images in email and rich-content blocks
In progress
Signup, Enrollment & Billing
Completing the path from discovering the platform through enrollment and paid service.
- Freeform visual funnel canvas aligned with Site StudioIn progress
- Flexible introductory membership offers with clear payment previewsPlanned
- More billing frequencies with consistent promotion and proration rulesPlanned
- QuickBooks-native taxable invoice lines and USD-only accounting safeguardsIn progress
- QuickBooks Payments live collection workflowIn progress
- Automatic event waitlist promotion and configurable progression creditPlanned
- Controlled membership upgrade, downgrade, and participant-change workflowsPlanned
- Self-service school-store kiosk for tabletsPlanned
- Monthly homeschool vendor billing, eligible-student invoice tracking, and provider reconciliationPlanned
- Optional public school storefrontPlanned
47 completed improvements
- Public platform site and organization signup
- Guided owner onboarding and progress tracking
- Membership products linked to programs
- Visual, reorderable registration flow with required and skippable product stages
- Media-backed funnel appearance controls and program coverage guidance
- Funnel-owned public navigation labels and school-branded registration pages
- Product-owned family tiers with optional promotional discounts
- Immutable enrollment quote snapshots
- Private parent store ordering and family purchase history
- Public waiver acknowledgment and immutable signed snapshots
- Staged public multi-student funnel, optional add-ons, quote review, and confirmation
- Per-stage registration validation and early guardian account eligibility checks
- Linked registration review with sequenced one-time and membership checkout
- Promotion-aware trial states and explicit membership charge timing
- Per-participant attendance trial progress, parent conversion checkout, and verified activation
- Scheduled calendar-trial expiration and reminder follow-up
- Provider-neutral payment ledger and adapter SDK
- Per-organization merchant connections and active processor selection
- Stripe parent-store checkout and webhook settlement
- Parent and staff order payment lifecycle visibility
- Dedicated parent checkout and structured order history
- Live provider transaction verification and dashboard handoff
- Stripe recurring membership activation and invoice tracking
- Family membership builder, participant tiers, and calculated billing visibility
- Multi-student membership checkout, initial proration, activation, and billing-date summary
- Flexible billing dates and clearly separated first-payment proration
- Registration-pending membership visibility and duplicate purchase protection
- Stripe-hosted parent billing and subscription management
- Stripe refunds, paid-through cancellation, and non-downgrading reconciliation
- Quantity-aware merchandise returns with calculated provider refunds
- Durable QuickBooks connections and Intuit-hosted invoice payment
- QuickBooks hosted invoice order collection with no DojoOS card fields
- Provider-neutral subscriptions, Autopay, and parent-paid membership installments
- Resumable payment setup wizard with reviewed capability activation
- QuickBooks catalog preview/import, option mappings, opening inventory, and checkout eligibility enforcement
- Provider-neutral family customer onboarding sync with QuickBooks discovery and Stripe parity
- Consistent product mapping, invoices, payment links, and reconciliation across providers
- Automated membership installments and invoice reconciliation
- Public and member events with registration, payment, waivers, calendars, and communications
- Back-office inventory by product option with fulfillment, pickup, and order tracking
- Staff-assisted merchandise orders with secure parent payment options
- Configurable 30-day cancellation notice with final-payment and effective-cancellation visibility
- Parent cancellation and billing-date requests with guided owner review
- Trial conversion grace deadline with training-access restriction and automatic restoration after payment
- Multiple organization billing dates, family assignment, and registration- or conversion-date initial proration
- Consent-aware workflow SMS templates, quiet hours, opt-out processing, and recipient automation
- Trigger.dev scheduled SMS announcement delivery with per-recipient deduplication
In progress
Reporting & School Health
Turning operational data into trustworthy measures owners can use to understand and improve the school.
- Tenant-safe reporting engine across attendance, students, progression, enrollment, payments, and ordersIn progress
- Program, class, instructor, location, student, family, and date-based reporting dimensionsIn progress
- School-health measures for retention, attendance trends, class utilization, progression, and revenueIn progress
- Owner-saved report views and scheduled report deliveryPlanned
- Instructor class-pay rules and owner-reviewed compensation summariesPlanned
- Private, role-aware, and auditable reportingIn progress
10 completed improvements
- Consistent report definitions, evidence drill-downs, and data-quality warnings
- Guided report builder with cascading report area, subject, and sub-report selection plus honest planned-domain states
- Student progress reports with attendance, rank progress, and testing readiness
- School-defined progress pacing with explainable ahead-or-behind results
- Order and payment reports with useful filters and transaction evidence
- Membership collection reports with upcoming payments, failures, refunds, and net totals
- Inventory reports for stock, reservations, fulfillment, returns, and adjustments
- Instructor delivery reports for leads, assistants, substitutes, and returning students
- School-health reports for attendance, activity, class use, and engagement risk
- CSV evidence exports for student, instructor, school-health, inventory, order/payment, and membership reports
In progress
Beta Readiness
Strengthening security, traceability, and regression protection before a broader release.
- Credential rotation and secret hygieneIn progress
- Consistent archive and history protectionIn progress
- Automated workflow and integration coverageIn progress
- Cross-role release verification for owner, staff, parent, and student workflowsIn progress
6 completed improvements
- Vercel, Neon, and durable media deployment
- Public terms of service and privacy policy
- Organization audit-event foundation and payment diagnostics
- Branded, enumeration-safe password recovery
- Login and change-history audit experience
- Safe demo reset and test-data protections that cannot run in production
In progress
AI School Builder
Giving owners a guarded assistant that understands their school configuration and workflows.
- Client-specific one-click MCP installers and verified connection statusIn progress
- Guarded draft imports and staged domain write toolsIn progress
- Separate activation, publishing, invitation, and sending approvalsIn progress
17 completed improvements
- Versioned DojoOS workflow skill
- Installable AI assistant connection
- Privacy-safe school readiness summaries
- Tenant-safe schedule export and domain configuration readers
- Per-user OAuth, organization consent, and revocation
- Organization-bound AI audit identity
- Staff-created family, student, and lead notes and reminders through connected AI
- Staff proposals with conversational owner-confirmed application
- Organization settings proposals and owner review
- Owner approval immediately applies organization changes
- Cross-domain school build plans from files and authorized sites
- Validated schedule proposals with owner-approved class creation
- Owner-reviewed updates and status changes for existing classes
- Owner-approved locations, rooms, instructor profiles, and draft Site Studio imports
- Owner-approved products, pricing, and draft enrollment funnels from school-provided pricing sheets and offer flyers
- Owner-approved program and rank imports with progression requirements and resources
- Unified dashboard onboarding with manual and AI paths, proposal status, and launch review
Completed foundations4 areas with 32 delivered improvements
Classes & Attendance
Making scheduling, classroom check-in, and attendance easier to operate.
- Reliable check-in previews
- Improved attendance workflow
- Date navigation with program, location, and class filtering for roster preview
- Calendar and list view preferences
- Class and room editing improvements
- Multi-instructor class assignment and editing
- Parent-requested one-to-one lesson scheduling with instructor availability
- Private-lesson attendance and progression credit rules with instructor attribution
- Per-lesson checkout, reasoned cancellation and refund review, rescheduling, editable messages, and compensation snapshots
- Student-login private lesson booking and configurable reminders
Classroom Experience
Creating a classroom display that works well throughout a full day of instruction.
- Correct room availability
- Optional automatic refresh
- Classroom session keep-alive
- Idle display and screen protection
- Clear room-change and dashboard return controls
People & Profiles
Expanding the information schools can safely manage for students and instructors.
- Instructor profiles and photos
- Flexible school roles, multiple owners, and safe multi-school staff access
- Secure Google, Microsoft, and Facebook sign-in
- Certifications and public biographies
- Instructor rank via linked student profiles
- Staff profile and photo self-service with owner notice
- Staff login email and notification-preference self-service
- Secure student birthday handling
- Independent student rank tracking per program
- Parent portal profile, family, and password self-service
- Organization-unique configurable student PIN generation
- Product and profile imagery
- Shared private notes and assigned follow-up reminders for families and students
Help & Onboarding
Helping new users understand each workflow without leaving the page.
- Context-aware page help
- Integrated Joy UI experience
- First-time user walkthroughs
- Guides generated from help content